Plan your move
Here comes the day when you find yourself in your new dream office. What a wonderful feeling! Still, something less pleasant first… Moving! Nobody likes this time-consuming process, but with our tips, everything should go smoothly.
Office handover
Representatives of your company with the necessary powers of attorney to sign the handover protocol must be present at the office handover session. We recommend taking your photo record at that time. During office handover, together with a protocol that must be signed by an authorised person, we will also provide access cards.
Delivery hours
Delivery of new furniture or office equipment, as well as the entire move, must be scheduled Monday through Friday after 6 p.m. or at the weekend to limit inconvenience to other tenants.
Report and confirm delivery
You will need to report the moving via an approval form. This form is provided by the property manager or security guard. Once you have completed the form, you will need to send it by email to both locations. The moving itself must be carried out in accordance with the following rules.
MOVING STEP BY STEP
To make sure your moving goes without a hitch, discuss it with the property manager at least 5 days in advance. Specify the day and time. Don’t forget to send an approval form by email.
The property manager is responsible for:
- indicating a parking area for delivery vehicles and a route for furniture deliveries,
- defining the rules for the entry of the delivery company’s employees into the building,
- ordering a waste container or extra security for the relocation.
Provide the property manager with a full list of details: the name of the relocation company, the contact details of the people responsible for the moving and the details of the vehicles that will be used during the process.
Provide the property manager with a list of people authorised to move around the building at least one day before the relocation date. Together determine the rules of entry into the building for the moving company’s employees to ensure that they can be easily identified by Spektrum Tower security staff.
Prior to each moving, the property manager is obliged to draw up a protocol in your presence. This should include the condition of the route and the lifts used for transport. This protocol is the basis upon which you may be charged for any damage caused during the moving.
Please also pay attention to the further, but nevertheless equally important, transportation requirements:
- secure the transport route (including lifts) against damage and soiling,
- use hand trucks with rubber wheels that do not soil the floor,
- arrange transport so that traffic routes and lifts are not clogged; other users must be able to use the building as usual,
- put your company name and floor number on any packaging,
- protect the corners of the boxes with tape,
- mark the packaging so that it provides instructions on how to handle the items inside.
Delivery zone
Large deliveries, including furniture and equipment, should be delivered via the underground car park or delivery zone at the rear of the building. Large bulky items must be carried by a cargo lift. The property manager or security will indicate a place where your relocation company may park their vehicle.
PRO TIP
Vehicles up to 1.9 metres high can enter the underground car park. Owners of taller ones who nevertheless decide to enter need to expect to have their vehicle transformed into a convertible.
Overground parking for large delivery vehicles
Cars that are too tall to enter the underground car park may be parked in designated delivery zone near the building. Delivery is then executed via the rear entrance.
Pro tip
It is not possible on every floor to exit the cargo lift to the common area of the building. Please discuss the terms of your delivery pick-up with the property manager.
Dimensions of the cargo lift
Inform the moving company (and other suppliers) that they must not block the cargo lift. Remember that not everything would fit into it. For this reason, we have prepared a graphic with the dimensions of the cargo lift at Spektrum Tower.
Contact us
Do you wish to know more, or maybe need some help? Our team is waiting for you! Below you will find contact information about matters relating to this section.
Ewa
Lajborek
Property Manager of the Spektrum Tower building. Responsible for the maintenance and proper functioning of the building. She will provide all necessary information concerning the building and the events held in there.
Aleksandra
Bajor
Junior Property Manager. She provides all necessary information regarding the building and the events held in it.
Security
24-hour service. Security in the building is responsible for ensuring the safety of employees and visitors to the facility, traffic control on the premises, ensuring the compliance with regulations and procedures in force on the premises, monitoring access and issuing access cards to common areas including the parking lot.